11/21/2023 0 Comments Tender management meaningOn top of that, typically no formal review process is implemented to avoid repeating common errors. As there is no quality assurance, poor quality of both the RFX itself and the execution is often inevitable. Lack of routine and quality assuranceĪdditionally, due to the lack of routine buyers might stick to incorrect habits or miss key elements throughout the tendering process. All these aspects hamper tendering excellence and achieving expected outcomes. Further, many buyers show a lack of tendering routines. Immature governance, the wrong team set-up, and too little interaction with internal stakeholders exacerbate the issue. For example, technical and commercial evaluations are unaligned, thus their respective weighting and evaluation are poorly executed in tenders. Our discussions with clients show two major hurdles: Insufficient governance and RFX processesĮven though most companies have documented tendering guidelines and processes, they are often peppered with inefficiencies and unclear steps. What are exemplary pitfalls in tender management? Finally, the awarded supplier is contracted, and the supplier and contract management begin. Upon that, the actual execution – financial and technical evaluation, negotiation, and awarding – takes place. Consequently, the preparation phase, from finding suitable suppliers to preparing the negotiation, follows. The tendering lifecycle starts with the category strategy. The tendering process is a core activity in procurement and an interface to other corporate functions and processes. For us, Tender Excellence aims to contribute real business value, like innovation, services and/or savings. Although professionalizing tender management promises quick wins and strategic potential, its true impact is often not considered. Indeed, both are important aspects, but Tender Excellence is more than these two components. What is Tender Excellence and why now?Ī lot of literature describes tender management with a strong focus on negotiation tactics or digital tools. In this blog post, we discuss common pitfalls in tendering and how to bridge them. Professional tender management helps to generate quick- and long-term savings. However, it is important to actually realize the projected savings. Lastly, review and quality assurance entails checking and verifying the accuracy, completeness, and compliance of the tender document as well as identifying any potential issues or risks.Identifying savings opportunities is common practice in procurement departments, especially in current times. Costing and pricing requires estimating and calculating the costs and prices of the proposed solution to ensure they are competitive and realistic. Design and layout involves creating and enhancing the visual appearance of the tender document to ensure it is consistent, clear, and professional. Project management involves planning, coordinating, and overseeing the tender process, while content development requires researching, writing, editing, and formatting the tender document according to the client's requirements and expectations. These may vary depending on the type and scope of the tender, but some common functions include project management, content development, design and layout, costing and pricing, and review and quality assurance. When preparing a tender, the first step is to identify the key functions that your team needs to perform.
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